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  Policies & Procedures , Sample Vacation Rental Deposit Refund Letter (No Damages  
 
     
Sample Vacation Rental Deposit Refund Letter (No Damages

Example of a deposit refund letter to be sent with the refund check.
 
Send the deposit refund letter with the refund check after you have confirmation from your housekeeper that there was no damage or theft. A nice personal touch would be to handwrite this in a thank you card and send a business card magnet so your renters can contact you again.
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Your name
Your address
Your City, State, Zip
Your Phone Number
Your email address
Your webpage address http://your website address.com

Today's date

Dear Mr. and Mrs. Renter,

Thank you for choosing our condominium for your vacation. We hope that you had a pleasant stay. The condo was left in good condition; therefore, enclosed you'll find your $200 deposit refund.

If you wish to rent again, just call/email me. I will start taking spring 2003 reservations in September 2002. I do book up quickly so just keep that in mind if you're set on particular dates.

Looking forward to hearing from you again.

Thanks again!

Christine

© Christine Karpinski 2007



Related Tips
Ask Christine #8: Can You Ask for a Credit Card in Case of Excess Damage? (Transcript)  
 Christine answers a question from a Dillon Beach owner .
Sample Forms & Checklists for Vacation Rentals  
 A list of the sample forms available on the Owner Community.
Sample Vacation Rental Deposit Refund Letters (When Withholding for Damages)  
 For the very rare occasions when you have to withhold a portion or all of your damage deposit.
Sample Vacation Rental Deposit Refund Letter (Asking for Review)  
 Sample thank you letter asking renters to leave a review.
The Different Types of Vacation Rental Fees  
 Definitions of common fees included in rental agreements.